# AI internal knowledge pilot

## Purpose and boundary
- Topic and employee questions:
- Pilot owner / technical owner:
- Authorized user groups:
- Excluded topics and data:
- Approved tools, storage, and sharing rules:

## Source register
| ID | Title / authorized location | Owner | Status / version | Effective date | Scope | Access group | Review date |
| --- | --- | --- | --- | --- | --- | --- | --- |
| K01 | | | Approved / draft / archived | | | | |

## Answer record
- Question and necessary user context:
- Direct answer:
- Next step and responsible role:
- Supported statements and source IDs / passage locations:
- Source version and effective date:
- Retrieval date:
- Unknowns, conflicting sources, and abstention reason:
- Reviewer and corrections:

## Reviewed test cases
| Question / condition | User role | Expected answer or safe abstention | Required sources | Actual result | Correction |
| --- | --- | --- | --- | --- | --- |
| Current procedure | Authorized | | | | |
| Ambiguous short question | Authorized | Ask for the context that changes the answer | | | |
| Missing or conflicting evidence | Authorized | Explain gap and route to owner | | | |
| Restricted document question | Unauthorized | No content or sensitive metadata disclosure | | | |
| Access removed after prior answer | Revoked | No new retrieval or unauthorized cached output | | | |

## Maintenance and decision
- Conflicts requiring an owner decision:
- Superseded files and retrieval checks:
- Access-change propagation and saved-output review:
- Supported answers / answerable questions:
- Correct abstentions / questions requiring abstention:
- Permission failures, reported separately:
- Employee verification and escalation effort:
- Keep, revise, or pause; owner and next review: