# Meeting record: [title]

## How to use
1. Establish authorization for the notes/transcript and the intended audience.
2. Replace the fictional sample below with approved source excerpts and metadata.
3. Ask AI to draft the four lists; keep unknown owners and dates unknown.
4. Have the chair confirm decisions and owners confirm commitments.
5. Save a confirmed version; append evidence-backed changes at later reviews.

- Record ID / version: [ID] / Draft v1
- Meeting date and source timezone: [date] / [IANA timezone]
- Chair / reviewer: [name]
- Authorized audience / storage location: [group / location]
- Source file / version: [reference]
- Retention owner / review date: [owner / date]
- Confirmation status: Draft — not instructions

## Approved source excerpts
| Source ID | Speaker / location | Exact excerpt |
| --- | --- | --- |
| N07 | Priya / approved fictional sample | I will send the revised budget by Thursday, 15 October 2026, at three UK time. |

## Decisions
| ID | Exact decision / scope | Approver | Source | Confirmation |
| --- | --- | --- | --- | --- |
| D01 | [scope-limited decision] | [name or unknown] | [source] | Pending |

## Action tracker
| ID | Deliverable / acceptance evidence | Accepted owner | Original deadline wording | Confirmed date / time / timezone | Dependency | Source | Status |
| --- | --- | --- | --- | --- | --- | --- | --- |
| A01 | Send revised pilot budget / recipient acknowledgment | Priya, after confirmation | Thursday, 15 October 2026, at three UK time | 2026-10-15 15:00+01:00 / Europe/London, after confirmation | None stated | N07 | Proposed until confirmed |

## Suggestions: not committed work
| ID | Suggestion | Source | Confirmation needed |
| --- | --- | --- | --- |
| S01 | [idea] | [source] | [who decides whether to proceed] |

## Open questions
| ID | Missing information | Resolution owner | Review date | Evidence needed |
| --- | --- | --- | --- | --- |
| Q01 | [unknown] | [accepted owner or unassigned] | [date or unknown] | [source/confirmation] |

## Change log
| Change ID | Record ID | Old value | New value | Reason / evidence | Editor / timestamp |
| --- | --- | --- | --- | --- | --- |
| C01 | S01 | Finance owns review | Suggestion; unassigned | No acceptance in approved notes | [reviewer / timestamp] |

## Publication gate
- [ ] Source authorization and audience confirmed
- [ ] Decisions checked by chair
- [ ] Action owners and timing confirmed or explicitly unresolved
- [ ] Conditions and disagreement preserved
- [ ] Material draft errors corrected and logged
- [ ] Final version / reviewer / confirmation date recorded