Compress PDF
Use Compress PDF when a file needs to move faster through email, upload portals, and review workflows. Kona can save the smaller version back into Documents so the original file and the compressed output stay attached to the same record.
Best for
Board decks
Primary user task this route is designed to explain.
Output
Compressed PDF
What the logged-in workspace will hand back after processing.
Workspace
Login required
Public pages explain the workflow; the signed-in workspace runs it.
This page is written for search and discovery. The actual file work happens in the signed-in PDF workspace so preview, versions, sharing, and job history stay in one place.
How it works
Understand the job here, then finish it inside the workspace.
The public route stays simple on purpose: explain the use case, show the output, and route signed-in users into the workspace where the file can be previewed, edited, versioned, and shared.
What this route does
Basic and balanced presets for quick size reduction
Document history tracked when you are signed in
Stronger compression preset for aggressive size reduction (/printer)
Workflow in the app
01
Upload the file or drop it into Documents
02
Choose a preset based on quality tolerance
03
Save the result into the workspace or download immediately
Signed-in workspace
Open the file once, then keep every action attached to the same document.
What happens after login
Upload the source file into the document library.
Open the file in the full-screen PDF workspace.
Run the action against the saved document directly.
Keep versions, outputs, and share links tied to that same file.
Why this is simpler
No duplicate public-vs-private execution flows to learn.
The workspace runs actions against the saved file, not a throwaway upload.
Job history and version history stay readable from the same document.
Workspace outcomes
Compressed PDF
Saved document version
Job audit trail
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